Help Center

Find answers to common questions and learn how to use Church Musician

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Getting Started

Learn the basics of using Church Musician for your ministry needs.

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Managing Jobs

Everything you need to know about posting and accepting substitute jobs.

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Choir Management

How to manage your choir, members, and rehearsals.

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Getting Started

To create an account:

  1. Click the "Sign Up" button on the homepage
  2. Fill in your personal information (name, email, etc.)
  3. Select your role (Music Director, Substitute Musician, or Choir Member)
  4. Complete the verification process
  5. Check your email for a confirmation link

Music Director: Can create jobs, manage substitutes, and oversee choir activities.

Substitute Musician: Can browse and accept available jobs, manage their schedule, and receive payments.

Choir Member: Can view rehearsal schedules, announcements, and access choir resources.

To update your profile:

  1. Click on your profile picture or name in the top navigation
  2. Select "Profile" from the dropdown menu
  3. Edit your information as needed
  4. Click "Save Changes"

Managing Jobs

To post a new job:

  1. Go to your Dashboard
  2. Click "Create Job" or "Post New Job"
  3. Fill in the job details (date, time, type, stipend, etc.)
  4. Add any special instructions or music requirements
  5. Click "Submit" to post the job

Substitutes matching your requirements will be automatically notified.

To find available jobs:

  1. Go to "Find Jobs" from your Dashboard
  2. Use filters to narrow down jobs by date, location, or type
  3. Click on a job to view details
  4. Click "Accept Job" to confirm your interest

You can also set up job preferences to receive automatic notifications for matching jobs.

After completing a job:

  1. Navigate to "Invoices" in your dashboard
  2. Select the completed jobs to include
  3. Review the invoice details
  4. Submit the invoice to the church or diocese

Payment terms vary by church. Contact the music director for specific payment information.

Choir Management

Music Directors can create and manage choirs:

  1. Go to "Choir Management" in your dashboard
  2. Click "Create New Choir"
  3. Fill in choir details (name, type, meeting schedule)
  4. Add members by email or invite link

To manage rehearsals:

  1. Go to your choir's admin page
  2. Click "Manage Rehearsals"
  3. Set up recurring rehearsal schedules
  4. Cancel or modify individual dates as needed
  5. Track attendance for each rehearsal

To share music with your choir:

  1. Go to "Music Library" in your choir's dashboard
  2. Click "Upload Music" to add new files
  3. Organize files by event or category
  4. Members can access files through their portal

Supported formats include PDF, MP3, and common audio formats.

Still Need Help?

Can't find what you're looking for? Our support team is here to help.

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